Rules

MIDLAND VETERANS TRACK & FIELD LEAGUE

COMPETITION RULES AMMENDED 2018

 The League will be known as the “Midland Veteran’s Track and Field League”

The structure of the Executive Committee

An Executive committee will be voted on at the A.G.M to organize the everyday running of the league

The Executive Committee will be made up of

  • Chairman
  • Vice Chairman
  • Secretary
  • Treasurer
  • Trophy Secretary
  • Records Officer
  • Results Officer
  • Divisional Secretaries
  • Ex Officio Committee Members

 League membership

 The membership fee for the coming season will be set at the AGM (this covers Men and Women’ teams) and also covers cost of entry fee into cup final. The membership fee has to be agreed at the leagues A.G.M.

The membership fee should be paid to our treasurer by the 31st March prior to the start of the season.

Teams that have not paid their membership fee will not be allowed to compete.

 The host club(s) must appoint a Starter, Track Referee, Field Referee, Two Timekeepers and recorders and at minimum a First Aid cover, a Paramedic is preferred. The meeting will not be allowed to commence without the minimum of First Aid cover.

Competing clubs/ teams are required to bring at least four officials/ helpers. One of whom shall be a track judge or timekeeper. Athletes may act as officials in league meetings (not the cup final) but must ensure that they are replaced before leaving to compete.

Divisional Secretaries will nominate clubs to be responsible for field events at each meeting. If a team is unable to bring four officials/helpers they must give their divisional secretary adequate notice. Team Managers must ensure that their team of officials/helpers is competent for the event that they are covering and that at least one of them is qualified. Should clubs fail to bring officials they must deselect athletes to act as officials at the time required. The club will not be permitted to compete at that fixture if they do not comply.

Officials/ Helpers must be competent. If clubs have qualified officials, who would like to judge extra events the referee may direct them to where support is required.

Promoting of League meetings

Each team should promote a league meeting once every two seasons. If two clubs merge their resources to accomplish this they will still need to repeat this either in the same season or the following season for both clubs to fulfill their league commitment.

Expenses occurred by promoting clubs

Promoting clubs may claim back expenses incurred for track hire with the usual running costs such as ammunition for the starter and first aid. The feeding of officials is not reclaimable for league meetings.

Clubs to supply the treasurer with bank details to allow payment of the set hosting fee

  1. All host clubs will receive a fixed fee*, by BACS, immediately following each fixture, provided that they have previously submitted their bank details to the treasurer. No invoices need be subsequently submitted to support this sum.
  2. If the fixed fee represents adequate reimbursement, no further action by clubs is required.
  3. However, if, once clubs have received all the invoices, the actual costs exceed the fixed fee; clubs can claim a “top up” payment for the difference.
  4. To claim a top up payment, clubs must complete a claim form and attach invoices as proof of the additional expenditure.
  5. Clubs not supplying their bank details to the treasurer will not be eligible for payment under the above system and must make a claim using the appropriate claim form with invoices attached as proof of expenditure.
    (* fee agreed at the AGM each year)

Rules of competition for athletes

All athletes must be “Veterans” on the day of competition and have a current registered EA Number

All athletes should ideally be registered before any match and the Team managers must check this is done. (This does include guests under UKA rules!!)

However if there has been an oversite or problems with websites then the athlete has up to 7 days after the event to get registered. Failure to do so within this time will lead to all points scored by the athlete being removed from their teams score.

Events will be held for the following age categories, M35, M40, M50, M60, M70 and W35, W40, W50, W60, W70

Second claim athletes

Athletes must be first claim members of their club unless they fall into the following categories;-

An athlete can represent their second claim club should their first claim club not be able to raise a veteran’s team in any Vets’ league in the U.K. This applies unless an instruction to the contrary is received from the athletes first claim club.

Ladies or men can compete for their second claim club if their first claim club undertakes not to enter a ladies or men’s team during the same season

A maximum of Three male and Three female second claim members* per team per season may compete in the league.

Once a team has used up its Three male and Three female athletes second claim allowance, no other second claim athlete may compete for that team until next season, this includes Cup final selection

The same Three male and female athletes may compete in all four league meeting and the cup final.

Recruitment of athletes from other clubs would not be regarded as within the spirit of the rules of the league.

 MMAC second claim members.           Only members of MMAC who were not in teams represented in the MVT&F league can compete for MMAC, (*They would not be considered as second claim so the rule on numbers does not apply) However if athletes had already competed for one team in the league that year and that team was not in the final they could not swap teams for one that was and this includes MMAC. NB Athletes from teams who do compete in Other vets Leagues are not allowed

Rules of competition for age groups

Older athletes may compete in a younger age category, e.g. M60/W60 may run or jump in a M50/W50 event but he/she cannot then compete in the same event/discipline at a different age category at the same meeting.

Younger athletes are not permitted to score in events staged for older athletes (e.g. M40/W40 cannot compete in a M50/W50 event) the offending athlete will be disqualified and the club violating this rule may be punished.

Rules for clubs competition

If a club enters two male and female teams e.g. due to a merger of clubs, once an athlete has competed for one team he/she cannot compete for their clubs other team in the same season.

Athletes must wear the designated vest for the club they are competing for.

The wearing of numbers and the numbering system

Numbers are to be provided by clubs and worn back and front (except high jump and pole vault).

M50, M60, and W50, W60 athletes must wear an X printed on the end of their number to avoid confusion when competing with athletes from a younger age group in combined age races.

For example,;

If your team competes under the numbers 1 and 2 number 1, would be for M35, 2, would be for M40, 1X for M50, leaving 2X for M60 and DON’T FORGET.. an athlete who is competing in an event which happens to be a younger age group (and this is allowed) he/she MUST have the number that corresponds with that age group to alleviate any confusion.

The women use the same system but with whatever numbers are allocated to them.

East From 2018 M70 and W70 will use the M35 and W35 No plus Z

Numbers with a thin pencilled or inked X on them will not be tolerated.

If you don’t have a large X printed on the end of your number…

At least have a second card attached front and back of the athlete with a LARGE X PRINTED on that… then it will give the track judges a chance.

Numbering for the final

  1. Male and female Club members wear the same numbers
  2. There will be up to 3 finals designated A,B and C
  3. a) The vest number starts with the letter of the final eg “A”
    b) Followed by the team No. (1>9) which would be designated each year depending on the qualifiers
    c) Followed by the number for the age group;
    3 is 35, 4 is 40, 5 is 50, 6 is 60. 7 is 70+
    ie the Number would be A17 for the first team in the A final with a 70 year old competitor

 (South and north is to use the final numbering method for their league in 2018)

Athletes may compete in age groups lower than their age but not higher.

When competing in more than one event at the same time:
Any track competitor MUST have the correct number and letter for the age group while running.

If an athlete is also in a field event at the same time; show the official your correct number at the start, they may then allow you to compete in your track number if you have to leave quickly during the field competition.

General rules for Meetings

Meetings should start promptly at 7.00pm unless competing clubs agree a different time.

The number of athletes in each age category competing in track events will be decided by the executive committee when deciding which events will be held at each meeting.

Points scoring are as follows: –   All events will be scored 8, 7, 6, 5, 4, 3, 2, 1. Match points
Meeting points will be     8, 7, 6, 5, 4, 3, 2, 1. League points
These will be adjusted if the number of clubs in the division with most clubs is other than eight. (e.g. nine clubs will make point scoring nine points down to one for all Divisions.)

Provisional team scores may be available on the night of competition.

The host club should send the track slips, field cards and declaration sheets together with a full set of results to the Divisional Secretary for scrutiny. Then subject to scrutiny results should also be sent to the Results Officer and the Records Officer as soon as possible.

Divisional Secretaries are asked to check the results and send copies to the League Secretary, and Powerof10, League records sec. and league scrutineer, League Web site, as soon as possible.

Detailed results should be sent to clubs as soon as possible.

Clubs are advised to check their own results in Each fixture and report any errors to the Divisional Secretary.

 Field events should use Veteran implements as detailed in U.K.A. rule book.

Events to be held under U.K.A. rules (latest edition) with the addition of B.M.A.F rules, where appropriate.

Some stadiums do not have three or six kg. Shots or Hammers, and athletes are not obliged to share their own implements. If three or six kg implements are not available to all competitors then all will have to use 6.25kg/ 4kg implements

The MCAA has sometimes provided lists of officials available for our fixtures.

These lists will be sent to Divisional Secretaries when available. Teams should appoint a manager  and/or secretary to liaise with other clubs and league officers.

Divisional Secretaries in consultation with promoting clubs should advise these officials that they are or are not required by end of March.

Full details e.g. timetables/ maps/ duties should be sent to all officials and other clubs at least two weeks in advance of fixtures.

Divisional trophies will be decided on the May to August meetings. Selection of Athlete of the  Division (both male and female) will be organized and decided by the Divisional Secretary from nominations made by team managers.

Presentations to be made after the cup final.

All team trophies are perpetual and should be returned to the Divisional Secretaries at the July fixture.

Individual’s trophies are to be retained by the athlete.

Rules on Guests

Veteran guests from competing clubs will be allowed to compete if time and space permit.

Only athletes that are members of a league team will be allowed to guest.

Guest’s will be none scoring

The decision to permit guests rests solely with the referee.

Guests can take part in a different gender event. If guests are throwing an implement not being used for the event the onus is on them to bring the correct weight for their age group and to have it weighed.

Please check with the appropriate Divisional Secretary before making a long journey.

Guests must wear the appropriate letter for their club plus a number if there are several of them, A1,    A2 etc

SPECIAL AMENDMENT TO GUEST RULE

NON SCORING GUEST ATHLETES

Registered UKA athletes who are not members of a MVTFL club may compete as non-scoring guests in events where we have a serious shortage of athletes.

Guests MUST belong to UKA Registered Athletic club and MUST present their UKA Registration No.

Guests MUST also compete in the vest of the UKA registered club to which they belong.

These special circumstances may exist in our Divisions from time to time; e.g. North Division.  [Women’s events].

If you want to compete in one of our Divisions fixtures please contact the appropriate divisional secretary two weeks in advance of that fixture; to check if there is room in your preferred event.

Guests from league clubs proposing to compete should also notify the Division secretary in advance.

If they apply in time they will get preference.

NB             Guests cannot set league records.

Amendment:- Guests athletes from Division Clubs may set league records for older age groups where no competition is available in the League eg Over80

Field rules

In all field events only one scoring competitor per team will be allowed.

Three attempts only will be allowed in the throws and horizontal jumps.

Normal rules apply in High Jump and Pole Vault.

A Divisional Secretary in agreement with a referee can introduce a change from three attempts if this is necessary to complete the program.

This change can be permitted during a meeting or between fixtures.

No change is permitted during a particular event unless there is an emergency, e.g. failure of  floodlights.

Events must be held with proper equipment. (No high jump stands for pole vault)

Track rules.

Walks

See separate updated Rules sheet on Walks

Hosting clubs and League Secs. to contact the official for walks judges.

This is Now Bob Wheeler at Tamworth.

Insufficient Lanes

100 / 200 / 400/ and relays where there are insufficient lanes for all the teams competing;

If all competitors cannot be accommodated one of the following procedures should be selected with    the agreement of the track referee.

Two runners may be put in one lane if they both agree. Less able runners should be prepared to run “behind” a faster runner in the same lane in 200m and 400m races

If this is not possible, the race will have to be split and the result decided on time.

Should three runners in different races have the same time they will have to be placed equal, even if the track judges in one of the races split two of them. If all three were in the same race, they should be split for positions

800m races with “too many” competitors
Either
       1 Use the 800m staggered start and put two runners in one lane.
2 Use the curved start line

Clarification of rules for relays

Medley Relay. To be run in the order 200,200,400,800. Start on line for first 400m in lanes.

First change in lanes at change marked for box 2 in 4×100, second change as used for 4×400, and the 400m runner to break after the blue curved line after the start (no acceleration zones).

4x200m relay.   Unless the track is clearly marked for this relay, the first two runners should run as in the medley relay. The third runner will break after the blue curved line by the start. The final change over box will be level to the box at 200m in lane 1, (no acceleration zones).

4x400m relay. First 100m to be run in lanes using the 800m starts and break line (no acceleration zones).

Medical support at fixtures:

All promoting clubs must ensure that qualified first aid staff with adequate equipment is present throughout the meeting.

Failure to supply first aid cover means that the meeting must be cancelled

Access to a telephone must be provided.

A referee or Divisional Secretary may postpone or cancel a fixture if they consider medical support inadequate.

Awarding of points for an abandoned meeting

If a meeting is cancelled or abandoned:-

  1. And less than 50% of events complete then
    At the end of season league points and match points of 3 completed events to be multiplied by 4/3
  2. If result stood because 50% or more of events completed then
    a)   League points calculated as normal on results completed.
    b)  Match points for that fixture only to be scaled up,  e.g. if 70% events complete then match points for that  fixture only to be   multiplied by 10/7 (League points are the points awarded to teams at the end of a match in which to signify their finishing position at that meeting. Match points are points awarded to either an individual athlete or a team’s relay quad).

(This will allow a sensible comparison with other divisions for selection of teams in A, B and C Cup Finals.)

  1. Men and women’s results may be considered separately when applying items 1 & 2

League Records

The league shall recognize records set at league meetings and the Cup final

  1. Records shall only be recognized if the rules of the competition are followed in full
  2. Records shall be recognized for M35-39, M40-49, M50-59, M60-69 M70-79, M80+                  (for some older age groups there may be 5 year bands at the discretion of the records sec.)
    W35-44, W45-49, W50-59, W60-69, W70+, W80+
  3. Records will only be accepted if set with implements approved by the league
  4. Records must be claimed by 31st December in the year following that record was set.
  5. An individual, Team Manager or Divisional Secretary can claim records. It would be helpful if declaration sheets indicate when an athlete is competing out of own age group.
  6. Guests cannot claim records
  7. Claims should be made to our Records Officer. See address list.
  8. Vets over 70 with no event for them in the WHOLE league/final could set league records as guests USING THEIR CORRECT WEIGHTS/ impliments/distances in League matches but not finals. (Guests are not allowed in the final!)
  9. However if acting as a team member they had to use the weights of the age group for which they were trying to score points.

CUP FINALS

All clubs will have paid the entry fee for the cup finals when they pay their league subscriptions. Cup final entry forms must be completed by the date specified by the League Secretary

A condition of entry will be the provision of officials

Scoring for the Finals will normally be 8, 7, 6, 5, 4, 3, 2, 1 in all events
                                                                 (exception if 9 teams in B/C final).

A FINAL [Open only to Teams with both male and female teams]
Selected from the two teams with the best combined league scores in each division, plus the two next best scoring combined teams in any division wishing to compete. Should any of these teams not wish to compete in the final the next best scoring JOINT teams would be selected.
A total of eight teams will contest the “A” final.

B FINAL
The next best eight scoring teams male and female teams that wish to compete in the final would contest the B final (They need not be joint teams)

C FINAL
The remaining teams who wish to contest the finals.

Should there be insufficient teams to contest the C final the remaining teams could be amalgamated into the B final if possible. The make-up will be arranged by the executive so as to produce what is in their opinion, the best balanced number of teams for each final. The team and individual match points will be awarded as per which final has the highest number of teams if they so differ. The different genders will be judged individually according to how many teams each gender has in the finals. It was agreed to leave this to the discretion of the organising committee.

Men’s and Women’s teams are scored separately. If any clubs score an equal number of points any trophies won will be shared.

The Gold Cup Is awarded to the A final team with the best combined Male and Female scores.
The Silver Cup Is awarded to the B final team with the best combined Male and Female scores.
A combined trophy will be awarded in the C final providing there are 3 or more joint teams entered.

The cup final will be promoted on a rota basis by each division in turn.

Cup finals will be promoted by a different Division each year making it a three year cycle.

The league secretary will notify the Divisional Secretary of the league hosting the cup final of the makeup of the clubs in each relevant final. The treasurer will assist with the payment of bills.

Any event that was not contested during the season in the league, and events that were not contested in the previous cup final, should be added to the meeting alongside the rest of the events

The promoting Division should meet with the League Chairman and the League Secretary and the Executive (which includes all Division Secretaries) for finalizing the events in the cup final programme.

Promoting clubs may claim back expenses incurred for track hire with the usual running costs such as ammunition for the starter and first aid. Because of the number of officials needed, the feeding of officials will be reclaimable for the cup final.

The promoting division is responsible for the appointment of Meeting manager, Referees, Chief timekeeper, Starters and Marksmen.

Competing clubs will be required to provide a team of officials / helpers for one field event and to  provide one track official.

At least one field event official must be qualified and all helpers must be competent.

Please note some additional rules or rule changes may be incorporated to ensure the smooth running of the finals.  

Medical cover at meetings

All meeting must have First Aid cover and it is strongly recommended that a paramedic in attendance is the preferential cover.

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